Internal Tooling
Your team runs on spreadsheets. We build the tool that replaces them.
One focused internal tool — scoped, built, and handed over in weeks. Fixed price from €15,000. You own everything.
The Problem
Your operations have outgrown your tools
Most SMEs run on a patchwork of spreadsheets, manual processes, and inherited tools. It works — until it doesn't.
No clear owner
IT says it's not their job. Operations doesn't have engineers. The problem stays.
Critical workflows live in Excel
Formulas break, files get duplicated, and no one knows which version is current.
Shadow IT everywhere
Teams cobble together Notion, Airtable, and Google Sheets. Nothing integrates properly.
Manual handovers between teams
Information gets lost in emails, Slack threads, and shared drives. Context disappears.
Tools built by freelancers that no one understands
The person who built it left. Documentation is missing. Changes are risky.
Growing operational risk
As the company grows, these workarounds become liabilities. But there's no time to fix them.
What We Do
One tool. One process. One outcome.
We build one clearly defined internal tool. Not a platform, not a suite — a focused solution for a specific workflow.
Web-based, maintainable, and documented. Built to run long-term, not as a prototype that needs constant attention.
Scoped to your actual problem
One tool that does one thing well. No feature bloat, no multi-year roadmap. You know what you're getting before we write a line of code.
Built to run without us
Documented, maintainable, on standard technology. Your next developer — or your own team — can pick it up and keep going.
Done in weeks, not quarters
Most projects go from kickoff to handover in 4–8 weeks. Fixed timeline, fixed price, no surprises.
Examples
What we've built for companies like yours
Every build is different, but here are common patterns we see.
Operations dashboards
Real-time visibility into KPIs, order status, or resource allocation.
Internal admin portals
Centralized interfaces for managing users, configurations, or content.
Approval workflows
Structured processes for purchase requests, time-off, or document sign-offs.
Reporting tools
Automated reports that pull from multiple sources into a single view.
Inventory and process trackers
Track stock levels, production stages, or service delivery progress.
System interfaces
Bridges between existing tools that don't naturally talk to each other.
Process
How an internal tool build works
Methodical, not creative. Each step has a clear purpose and outcome.
Clarify the workflow & constraints
We map the current process, identify pain points, and understand the technical environment.
Define scope & success criteria
Together we agree on exactly what the tool will do, what it won't do, and how we'll know it works.
Design the tool structure
Architecture, data model, and interface design — reviewed with you before any code is written.
Build & integrate
Development in focused sprints with regular check-ins. Integration with existing systems as needed.
Document & hand over
Technical documentation, user guides, and deployment. You own the result.
Deliverables
What's included
Boundaries
What we won't do — and why that matters
Clear boundaries make for better projects. Here's what we don't do.
Engagement
Pricing & engagement model
Fixed-scope builds
Every project has a defined scope, agreed before work begins. No open-ended timelines, no ambiguous deliverables.
Typical duration
4–8 weeks
Depending on complexity and integration requirements
Investment range
€15k–€40k
Fixed price based on scope, not hourly billing
This is often an entry point into longer collaboration. Many clients continue with Extended Workbench for ongoing iteration.
After Launch
The tool ships. Then what?
Your team starts using the tool on day one. But businesses change — new features, integrations, edge cases that only surface with real usage.
About 40% of our tooling clients move to an Extended Workbench retainer after launch. Same engineers who built the tool, now maintaining and extending it on a monthly basis.
No obligation. It's a natural transition when it makes sense — and it means you never start from zero with a new team.
Fit
Is this right for you?
Good fit if
- You have one painful internal process that needs a better tool
- You want something maintainable and documented
- You don't want to hire a team to solve this
- You're looking for a clear start and end
Not a fit if
- You want a quick demo or proof-of-concept
- You want hourly freelancers
- You want marketing, branding, or public-facing websites
- You're not sure what you need yet
Frequently Asked Questions
Tell us what's broken
No pitch deck, no RFP. Describe the process that's costing you time and we'll tell you if a custom tool makes sense.
Most conversations take 20 minutes. We respond within 24 hours.